Common Council Meeting Minutes – August 6, 2018

City Council, News

Mayor Shannon Kohl called the Martinsville Common Council to order on Monday, July 16, 2018. Councilman Ben Merida led the Prayer to those in attendance. Mayor Kohl then led the attendees in the Pledge of Allegiance.

ATTENDANCE

THOSE MEMBERS IN ATTENDANCE

  • Shannon Kohl, Mayor
  • Terry Buster, District 1
  • Ben Merida, District 2
  • Mike Lanam, District 3
  • Chip Keller, District 4
  • Phil Deckard II, District 5
  • Eric Bowlen, Councilman-at-Large
  • Kris Fuller, Councilman-at-Large
  • Josh Messmer, City Engineer
  • Anne Cowgur, City Attorney
  • Craig DeMott, DPW
  • Terry Anderson, Fire Chief
  • Matt Long, Chief of Police
  • Rebecca Tumey, Clerk Treasurer

A quorum was declared present.

MINUTES

A motion was made by Councilman Eric Bowlen to waive the reading of the minutes of July 16, 2018 and to accept the minutes as written.  Councilman Ben Merida seconded the motion.  The Motion passes 6-0.

MAYORS REPORT

Mayor Kohl announced the City will receive a $11,000,000.00 grant from INDOT. The grant will go towards improving various City streets that will be impacted by I-69.  The City will cover a match amount in the amount of $1,900,000.00.  Mayor Kohl gave kudos for the on-going hard work at the Street Department.  Finally, she encourages the Public to feel free to contact her office with any problems or concerns.  Weather permitting, the City will observe National Night Out with the Martinsville Police Department.

ENGINEER’S REPORT

City Engineer Josh Messmer reported Community Crossing Phase I and II will be finished in the next few days.  Messmer reported there are three LPA projects in the works.  Further, GIS mapping is being addressed with the Martinsville Redevelopment Commission.  The downtown water pits projects started today.  Finally, The City is getting close to leasing out the Rodgers Building.  Councilman Chip Keller asked when Phase III of the Community Crossings Project will begin.  Messmer replied no time has been set.

COMMITTEE REPORT

None

OLD BUSINESS

Ordinance 2018-1780/ Additional Appropriation for Park Bond – This is the second and final reading of the proposed ordinance.  A motion to accept and allow the Ordinance and allowing the Ordinance to retroactive was made by Councilman Eric Bowlen with Councilman Mike Lanam seconding.  The Motion passes 6-0.

Ordinance 2018-1781 /Additional Appropriation for General Obligation Bond 2014 – This is the second and final reading of the proposed ordinance.  A motion to accept and allow the Ordinance and allowing the Ordinance to retroactive was made by Councilman Eric Bowlen with Councilman Terry Buster seconding.  The Motion passes 6-0.

Ordinance 2018-1782 /Additional Appropriation for Redevelopment Bond 2014 – This is the second and final reading of the proposed ordinance.  A motion to accept and allow the Ordinance and allowing the Ordinance to retroactive was made by Councilman Chip Keller with Councilman Terry Buster seconding.  The Motion passes 6-0

Ordinance 2018-1778 / Knox Box – Fire Chief Terry Anderson a revised, proposed Ordinance.  This is the first reading.  Action will occur on August 20, 2018.

NEW BUSINESS

Resolution 2018-520 / Use of Auction Proceeds – DPW Craig DeMott requested the funds in the amount of $53,135.00 be allowed to purchase vehicles for the Street Department.  A motion to accept and allow the Resolution was made by Councilman Chip Keller.  Councilman Eric Bowlen seconded the motion.  The Motion passes 6-0.

Resolution 2018-521 / Use of Auction Proceeds – DPW Craig DeMott requested the funds in the amount of $9,350.00 be allowed to purchase a “side by side” unit for the Parks Department.  A motion to accept and allow the Resolution was made by Councilman Eric Bowlen.  Councilman Terry Buster seconded the motion.  The Motion passes 6-0.

Councilman Eric Bowlen asked DeMott is the new striper has arrived.  DeMott reported it has arrived and the Street Department used the equipment during Relay for Life.  They also have completed striping at Tabernacle School’s crosswalks.

CLAIMS

A motion to accept the claims as reported was made by Councilman Eric Bowlen and seconded by Councilman Ben Merida.  The Motion passes 6-0.

MISCELLANEOUS

City Attorney Anne Cowgur reported the Board of Works had retroactively approved the contract for the company that is working on codifying City Ordinances.  Also, Cowgur explained that 21 North has requested the City’s approval to close the section of Jefferson Street between Morgan and Washington. The date of the closure is September 22, from 5:00 p.m. until 10:00 p.m. The Council asked that Ms. Cowgur move ahead with research.

PUBLIC COMMENT

Citizen Phil Rynard had three questions.  The first concerned the White River Levee.  City Engineer Josh Messmer explained the project is moving forward.  Banning Engineering is working on it.  Then Rynard asked why sidewalks were not being done this year.  Mayor Kohl stated they were not being done until a Policy is in place.  The Mayor is working on the Policy now.  Rynard asked if there was money for sidewalks.  Mayor Kohl stated it is a Budget issue for 2018 and it had been left out of the Budget.  Therefore, there is no funding.  Lastly, Rynard wanted to know how much money has been spent on attorneys.  He addressed the question to Clerk-Treasurer Becky Tumey.  Tumey replied Taft has not billed their contractual amount of $3,500.00 per month since January.  She went on to explain her office received an Additional Appropriation in the amount of $12,000.00.  Of that about $2,000.00 had been sent.  She explained the Council has just received an Additional Appropriation in the amount of $25,000.00 of which nothing has been spent.

ADJOURN

There being no further business, Councilman Terry Buster made a motion to adjourn.  This was seconded by Councilman Eric Bowlen.  The Motion passes 6-0.