Common Council Meeting Minutes – September 10, 2018

City Council, News

Mayor Shannon Kohl called the Martinsville Common Council to order on Monday, September 10 2018. Councilman Ben Merida led the Prayer to those in attendance. Mayor Kohl then led the attendees in the Pledge of Allegiance.

ATTENDANCE

THOSE MEMBERS IN ATTENDANCE

  • Shannon Kohl, Mayor
  • Terry Buster, District 1
  • Ben Merida, District 2
  • Mike Lanam, District 3
  • Chip Keller, District 4
  • Phil Deckard II, District 5
  • Eric Bowlen, Councilman-at-Large
  • Kris Fuller, Councilman-at-Large
  • Josh Messmer, City Engineer
  • Anne Cowgur, City Attorney
  • Craig DeMott, DPW
  • Terry Anderson, Fire Chief
  • Matt Long, Chief of Police
  • Rebecca Tumey, Clerk Treasurer

A quorum was declared present.

MINUTES

A motion was made by Councilman Eric Bowlen to waive the reading of the minutes of August 20, 2018 and to accept the minutes as written.  Councilman Phil Deckard II seconded the motion.  The Motion passes 7-0.

MAYORS REPORT

Mayor Kohl discussed Governor Holcomb’s recent visit to Martinsville.  Mayor Kohl announced the final steps are beginning for the 2019 Budget.  Finally, the City’s ISO rating will be reduced from 5 to 4 on December 1, 2018.  This could result is home owner’s insurance being lowered.

COMMITTEE REPORT

MCEDC Director Mike Dellinger appeared to report he is working with IU Health to fill space in their building.  Also, Dellinger asked the Council if they would be open to the possibility of a tax abatement for those businesses that will be relocating due to I-69.  The Council indicated they would consider abatements for those businesses affected by I-69.

ENGINEER’S REPORT

City Engineer Josh Messmer reported Community Crossing Phases are wrapping up for 2018. Messmer also reported he is working with Banning Engineering regarding the mapping of the City’s infrastructure.

OLD BUSINESS

None

NEW BUSINESS

Resolution 2018-521 – This Resolution is to allow spending of the Park’s share of the recent City Auction.  The amount to be spent is $9,350.00.  A motion to accept and allow the Resolution was made by Councilman Eric Bowlen.  Councilman Terry Buster seconded the motion.  The Motion passes 7-0.

Resolution 2018 – 522 / Transfer of Funds – Clerk-Treasurer Becky Tumey explained that the Sewer Fund had become very low.  She made the decision to transfer $100,000.00 to the Sewer Fund from Sewer Works Improvement.  A motion to accept and allow the transfer was made by Councilman Terry Buster.  Councilman Mike Lanam seconded the motion.  The Motion passes 7-0.

Resolution 2018 – 523 / Water and Sewer Invoices – Clerk –Treasurer Becky Tumey explained an invoice could be applied to Water and Sewer.  Currently, shared invoices are split 50/50.  Tumey asked that it be changed to 75/25, meaning Water will pick up 75% of the shared invoice and Sewer will pay 25%.  A motion to accept and allow the resolution was made by Councilman Terry Buster.  Councilman Chip Keller seconded the motion.  The Motion passes 7-0.

Resolution 2018 – 526 / Temporary Loan – Clerk-Treasurer Becky Tumey explained the need for the temporary loan is due to an emergency Sewer project.  The project is in the alley located between Jefferson Street and Main Street.  A motion to accept and allow the resolution was made by Councilman Terry Buster.  Councilman Kris Fuller seconded the motion.  The Motion passes 7-0.

Resolution 2018-527 / Transfer of Funds – It was explained by Clerk –Treasurer Becky Tumey the Transfer Station is a dormant account, and that Reedy Financial Group recommended the monies be transfer to the General Fund.  The amount to be transferred is $110,000.00.  A motion to accept and allow the resolution was made by Councilman Terry Buster and seconded by Councilman Ben Merida.  The Motion passes 7-0.

Resolution 2018 -528 / Use of Fund 191 – City Attorney Anne Cowgur requested the Council to allow professional fees related to the Rogers Block Building, Fund 191.  A motion to accept and allow the resolution was made by Councilman Chip Keller.  Councilman Terry Buster seconded the motion.  The Motion passes 7-0.

Spending of Auction Proceeds / Fire Department – Fire Chief Terry Anderson appeared to ask that his department be allowed to spend $1,491.00.  He will use the funds to purchase hydrant street markers.  A motion to allow Chief Anderson to spend the funds was made by Councilman Ben Merida.  Councilman Chip Keller seconded the motion.  The Motion passes 7-0.

Reschedule October 1, 2018 Common Council Meeting – Mayor Kohl requested the October 1st meeting be moved to October 9th.  Mayor Kohl will be at a conference and will not be able to attend unless the date is changed.  A motion to move the meeting to October 9th was made by Councilman Kris Fuller.  Councilman Terry Buster seconded the motion.  The Motion passes 7-0.

Reschedule October 15, 2018 Common Council Meeting – Mayor Kohl suggested the change in date because the week of the 15th is Fall Break.  A motion to change the date was made by Councilman Chip Keller with Councilman Phil Deckard II seconding.  The Motion passes 7-0.

CLAIMS

A motion to accept the claims as reported was made by Councilman Mike Lanam and seconded by Councilman Terry Buster.  The Motion passes 7-0.

MISCELLANEOUS

City Attorney Anne Cowgur reported that the Artesian Little League is interested in a long-term lease.  In doing this the ALL would be willing to make improvements such as fencing and structures.  If the City agrees to a long-term lease, ALL could apply for grants and donations.  Ms. Cowgur asked if the Board of Works would like for to negotiate the terms and present it at a future meeting.  It was agreed Ms. Cowgur will move forward with ALL.

Citizen Cecelia Kreft, 11 N. Jefferson Street appeared to thank Bob Gilbreath and Thad Smith of the Street Department for help with tree limbs; asked about the Park Board and complained about a City employee.

Citizen Christie Hoffman, 410 E Washington Street, would like to see the City partner with Library and install a parking garage just off Main Street.

Fire Chief Terry Anderson reported the City’s ISO rating will be reduced from 5 to 4 on December 1, 2018.  This could result a saving in insurance premiums for homeowners. 

Citizen Stephanie Nutter appeared to request the Council to hire a full-time Animal Control Officer in 2019.  It was explained that the 2019 Budget is in the final stages of being complete and that is no funding for such an officer.

ADJOURN

There being no further business, Councilman Terry Buster made a motion to adjourn.  This was seconded by Councilman Kris Fuller.  The Motion passes 7-0.