Common Council Meeting Minutes – June 3, 2019

City Council, News

Council President, Eric Bowlen called the Martinsville Common Council to order on Monday, June 3, 2019. Bowlen called for a moment of silence for the recent passing of Scott Wayman. Citizen Ben Merida led the Prayer to those in attendance. Council President Eric Bowlen then led the attendees in the Pledge of Allegiance.

ATTENDANCE

THOSE MEMBERS IN ATTENDANCE

  • Terry Buster, District 1
  • Ben Mahan, District 2
  • Mike Lanam, District 3
  • Chip Keller, District 4
  • Phil Deckard II, District 5
  • Eric Bowlen, Councilman-at-Large
  • Kris Fuller, Councilman-at-Large
  • Josh Messmer, City Engineer
  • Anne Cowgur, City Attorney
  • Craig DeMott, DPW
  • Terry Anderson, Fire Chief
  • Rodger Wiltermood, Chief of Police
  • Rebecca Tumey, Clerk Treasurer
  • Stacey Williams, Deputy Clerk

A quorum was declared present.

MINUTES

A motion was made by Councilman Phil Deckard II to waive the reading of the minutes of May 20, 2019 and to accept the minutes as written.  Councilman Terry Buster seconded the motion.  The Motion passes 5-0-2.  Councilmen Keller and Fuller abstained.

MAYORS REPORT

None

ENGINEER’S REPORT

None

CITY ATTORNEY

None

COMMITTEE REPORT

None

OLD BUSINESS

South Central Indiana REMC Annual Abatement Compliance – City Engineer Josh Messmer appeared and requested the Council accept the annual report.  Messmer made the presentation due to the absence of MCEDC Mike Dellinger A motion to accept and allow was made by Councilman Phil Deckard II.  Councilman Kris Fuller seconded the motion.  The Motion passes 7-0.

Twigg Corporation Annual Abatement Compliance – City Engineer Josh Messmer appeared and requested the Council accept the annual report.  Messmer made the presentation due to the absence of MCEDC Mike Dellinger A motion to accept and allow was made by Councilman Phil Deckard II.  Councilman Chip Keller seconded the motion.  The Motion passes 7-0.

NEW BUSINESS

Discussion of HR Assessment – Deputy Clerk Ben Merida informed the Council that the City is now a member of IPMA-HR.  This is a human resources based organization.  Membership includes a one-time free HR assessment to the City.  Questionnaires will be mailed to City employees pertaining to the perception of the employee answering the questions.  The assessment is confidential regarding employee input.  The IPMA-HR will report back to the City our HR deficiencies.  A motion to accept and allow was made by Councilman Chip Keller with Councilman Terry Buster seconding.  The motion passes 7-0.

Resolution 2019-560 / Establish Personnel Department – Deputy Clerk Ben Merida asked the Council to declare the Clerk’s office to be designated as the personnel department.  A motion to accept and allow was made by Councilman Chip Keller.  Councilman Mike Lanam seconded the motion.  The Motion passes 7-0.

Resolution 2019-563 / Transfer of Funds – Clerk-Treasurer Becky Tumey presented the resolution that would allowed $36,920.12 to transferred from the Rainy Day to make up the short-fall on the 2017 General Obligation Bond due to over-spending.  A motion to accept and allow was made by Councilman Terry Buster.  Councilman Mike Lanam seconded the motion.  The Motion passes 7-0.

Resolution 2019-565 / Internal Audit Committee – Deputy Clerk Ben Merida explain to the Council the need for an Internal Audit Committee.  Merida requested someone form the Council be a part of the committee.  Councilman Phil Deckard II volunteered for the role.  A motion to accept and allow was made by Councilman Chip Keller.  Councilman Mike Lanam seconded the motion passes 7-0.

Ordinance 2019-1796 / Additional Appropriation – Jerry Hickman of Reedy Financial Group presented to the Council a request for an additional appropriation to cover bond payments and additional funding due to the MVH Restricted Fund requirement.  This is a first reading.  Action is scheduled for June 17, 2019.

Resolution 2019-568 / MVH Restricted Transfer of Funds – A total of $101,500.00 will increase the 2019 Budget for Local Road and Street.  The following lines are affected: bituminous, stone/sand/gravel, and salt/de-icer.  A motion to accept and allow was made by Councilman Phil Deckard II and seconded by Councilman Terry Buster.  The Motion passes 7-0.

Four Way Stop at Main and Pike Streets – DPW Craig DeMott requested the Council allow the temporary stop signs be converted to permanent signs.  Councilman Phil Deckard II requested blinkers be installed on the signs, to which DeMott confirmed that would be done.  A Motion to accept and allow was made by Councilman Phil Deckard II.  Councilman Mike Lanam seconded the motion.  The Motion passes 7-0.

Ordinance 2019-1800/ Water Rates and Charges – Katelyn Shafer of Reedy Financial Group and Adam Stuerwald presented for first reading, the ordinance that will increase the water rates for the City.  Action is scheduled for June 17, 2019.

Ordinance 2019-1799/ Water Works Revenue Bonds – Katelyn Shafer of Reedy Financial Group presented for first reading, the ordinance that will allow the City to move forward with bonding for water projects.  Action is scheduled for June 17, 2019.

CLAIMS

A motion to accept and allow the claims as reported was made by Councilman Phil Deckard II.  Councilman Chip Keller seconded the motion.  The Motion passes 7-0.

A motion to adjourn the Council meeting to hold the Public Hearing was made by Councilman Phil Deckard II and seconded by Councilman Chip Keller.  The Motion passes 7-0.

A motion to open the Public Hearing was made by Councilman Phil Deckard II and seconded by Councilman Chip Keller.  The Motion passes 7-0.

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PUBLIC HEARING

Council President Eric Bowlen opened the Public Hearing by explaining the hearing is for the Additional Appropriation Ordinance 2019-1796.  Bowlen called three times for Public Comment.  Hearing none, Bowlen called for a motion to close the Public Hearing.  A motion to close the hearing was made by Councilman Phil Deckard II.  Councilman Kris Fuller seconded the motion. The motion passes 7-0.

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A motion to reconvene the Council meeting was made by Councilman Phil Deckard II with Councilman Mike Lanam seconding the motion.  The Motion passes 7-0.

MISCELLANEOUS / PUBLIC COMMENTS

Citizen Vicki Hacker, N. Jefferson Street asked the Council if her home is in the historic district of the City.  She is requesting something be done about her street as it is bricked and not paved.  Hacker also complained her vehicle had been damaged when the City removed a tree near her home.  Finally, Hacker asked who is over the Street Department.  She was told it is the Mayor.  City Engineer Josh Messmer and City Attorney will assist Ms. Hacker with her concerns.

ADJOURN

There being no further business, Councilman Phil Deckard II made a motion to adjourn.  This was seconded by Councilman Chip Keller.  The Motion passes 7-0.