Common Council Meeting Minutes – August 5, 2019

City Council, News

Mayor Shannon called the Martinsville Common Council to order on Monday, August 5, 2019. Citizen Ben Merida led the Prayer to those in attendance. Mayor Kohl then led the attendees in the Pledge of Allegiance.

ATTENDANCE

THOSE MEMBERS IN ATTENDANCE

  • Shannon Kohl, Mayor
  • Terry Buster, District 1
  • Ben Mahan, District 2
  • Mike Lanam, District 3
  • Chip Keller, District 4
  • Phil Deckard II, District 5
  • Eric Bowlen, Councilman-at-Large
  • Kris Fuller, Councilman-at-Large
  • Josh Messmer, City Engineer
  • Anne Cowgur, City Attorney
  • Terry Anderson, Fire Chief
  • Rodger Wiltermood, Chief of Police
  • Rebecca Tumey, Clerk Treasurer

A quorum was declared present.

MINUTES

A motion was made by Councilman Eric Bowlen to waive the reading of the minutes of July 15, 2019 and to accept the minutes as written. Councilman Phil Deckard II seconded the motion. The Motion passes 6-0-1. Councilman Terry Buster abstained.

MAYORS REPORT

Mayor Kohl reminded those present that Governor Holcomb has declared that flags be flown at half-staff in honor of the victims or El Paso and Dayton.

ENGINEER’S REPORT

City Engineer Josh Messmer reported the water main project on Jackson Street is nearly finished. Also that the paving project will start soon. Messmer researched Citizen Vickie Hacker’s request to refurbish North Jefferson Street. Jefferson Street is not paved, but bricked. Messmer said his research showed to re-hab the street would be $22.00 per square foot for a total estimated cost of $350,000.00.

CITY ATTORNEY

None

COMMITTEE REPORT

None

OLD BUSINESS

Police Vehicles / Chief Wiltermood – Chief Wilterwood appeared before the Council to request an additional appropriation to the Police budget to purchase new vehicles. It was explained that three vehicles will be for the K-9 officers. Two of three current vehicles have air-conditioning issues. Wilterwood also requested funds to purchase 10 squad vehicles. He explained there are on-going issues with maintenance such as the brakes. Lt. Blake Long explained the 2018 Dodge Durangos, purchased in 2018, are not pursuit rated. Councilman Kris Fukker asked of the “ghost” decals would changed. Wiltermood showed a photo of the new decals – the Council agreed the new design would be acceptable. Around $181,101.00 is needed for the K-9 units. It was suggested the other vehicles be leased at $171,000.00 to $181,000.00. A motion to accept and allow the purchase of the K-9 units was made by Councilman Eric Bowlen. Councilman Kris Fuller seconded the motion. The Motion passes 7-0. The other 10 vehicles will be in the 2020 Budget.

Ordinance 2019-1797 / A.A. for Police – This item was moved to August 19th as there were concerns regarding advertising.

Ordinance 2019- 1798 / A.A. Fire – This item was moved to August 19th as there were concerns regarding advertising.

Regarding the Ordinances listed above, a motion was made to table action until August 19, 2019 by Councilman Phil Deckard II and seconded by Councilman Kris Fuller. The Motion passes 7-0.

Ordinance 2019-1801 / New Sewer Rates – Reedy Financial Group representatives Matt and Brooke along with Barnes and Thornburg representative Adam Stuerwald were on hand to answer questions regarding the proposed rate increases. No action was taken by Council as this was the first reading. Further, there will be a Public Hearing on August 19, 2019.

Ordinance 2019-1803/ Economic Development Target Area – This was the second reading for a tax abatement for areas including: 239 W Harrison Street; 110 N Main Street and 110.

Washington Street. A motion to accept and allow was made by Councilman Phil Deckard II. Councilman Terry Buster seconded the motion. The Motion passes 7-0.

NEW BUSINESS

Artesian Group / Annual Abatement Compliance – A motion to accept and allow the CF-1 report for Artesian Group was made by Councilman Phil Deckard II. Councilman Chip Keller seconded the motion. The Motion passes 7-0.

Resolution 2019-574/ Public Hearing / Waiver of Non- Compliance / Mineral Springs – A motion to adjourn the Council meeting was made by Councilman Eric Bowlen, with Councilman Phil Deckard II making the second. The Motion passes 7-0.

A motion to open the Public Hearing was made by Councilman Phil Deckard II, seconded by Councilman Mike Lanam. The Motion passes 7-0.

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PUBLIC HEARING

Mayor Kohl proceeds to call for Public comments. Mayor Kohl calls a total of three times for Public comment. There being none, Councilman Phil Deckard II makes the motion to close the Public hearing. Councilman Eric Bowlen seconds the motion. The Motion passes 7-0.

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A motion to reconvene the Council meeting was made by Councilman Chip Keller. Councilman Phil Deckard II seconded the motion. The Motion passes 7-0.

A motion to table the Resolution 2019-574 /Non-Compliance Waive for the Retreat at Mineral Springs was made by Councilman Eric Bowlen, seconded by Councilman Phil Deckard II. This tabled because a copy to sign was not available.

Clerk’s Report / Ben Merida – Merida reported the city-wide inventory has been completed and that he has been working with department heads to get the titles and plates in order for City vehicles. The Over-Sight Committee for Internal Controls met this week and worked on priority issues. The members are Ben Merida, Stacey Williams, Clerk- Treasurer Becky Tumey and Councilman Phil Deckard II. Finally, Merida reported that State Board of Accounts is now allowing municipalities to create their own forms. The forms can be submitted to SBoA for their approval.

Resolution 2019-572 / Respiratory Program – Deputy Clerk Ben Merida presented the Resolution required by IOSHA. He thanked Fire Chief Terry Anderson for his assistance is writing the document. A motion to accept and allow was made by Councilman Phil Deckard II with Councilman Terry Buster making the second. The Motion passes 7-0.

Resolution 2019- 572 / Capital Asset Policy – Deputy Clerk Ben Merida presented the Resolution that is required by State Board of Accounts. A motion to accept and allow was made by Councilman Phil Deckard II. Councilman Terry Buster seconded the motion. The Motion 7-0.

Resolution 2019-573 / Transfer of Funds – Clerk-Treasurer Becky Tumey asked the Council to allow the transfer of funds. Tumey explained, there would be no added burden to the taxpayer, that money had been budgeted, but the appropriation lines were flip-flpped. A motion to accept and allow was made by Councilman Phil Deckard II. Counclman Chip Keller seconded. The Motion passes 7-0.

CLAIMS

A motion to accept and allow the claims as reported was made by Councilman Phil Deackard II. Councilman Mike Lanam seconded the motion. The Motion passes 7-0.

MISCELLANEOUS

Fire Chief Terry Anderson asked the Council would pay for electricity at the Police Firing Range and the Fire Training Council agreed to take on this expense.

ADJOURN

There being no further business, Councilman Eric Bowlen made a motion to adjourn. This was seconded by Councilman Terry Buster. The Motion passes 7-0.