Common Council Meeting Minutes – September 9, 2019

City Council, News

Mayor Shannon called the Martinsville Common Council to order on Monday, September 9, 2019.  Deputy Clerk Ben Merida led the Prayer to those in attendance. Mayor Kohl then led the attendees in the Pledge of Allegiance.

ATTENDANCE

THOSE MEMBERS IN ATTENDANCE

  • Shannon Kohl, Mayor
  • Terry Buster, District 1
  • Ben Mahan, District 2
  • Mike Lanam, District 3
  • Chip Keller, District 4
  • Phil Deckard II, District 5
  • Eric Bowlen, Councilman-at-Large
  • Kris Fuller, Councilman-at-Large
  • Josh Messmer, City Engineer
  • Anne Cowgur, City Attorney
  • Craig DeMott, DPW
  • Terry Anderson, Fire Chief
  • Rodger Wiltermood, Chief of Police
  • Rebecca Tumey, Clerk Treasurer
  • John Richards, Assistant Police Chief

A quorum was declared present.

MINUTES

A motion was made by Councilman Eric Bowlen to waive the reading of the minutes of August 19, 2019 and to accept the minutes as written.  Councilman Chip Keller seconded the motion.  The Motion passes 6-0. (Councilman Deckard arrived after the vote)

MAYORS REPORT

Mayor Kohl expressed City-wide condolences to the Danny Hughes and Tracy Hastings families.  Also announced is the 2020 Budget Work Shop on September 17th at 5:00 p.m. The Public may attend, will not be allowed to comment. 

ENGINEER’S REPORT

None

CITY ATTORNEY

None

COMMITTEE REPORT

None

OLD BUSINESS

Ordinance 2019-1804 – Clerk-Treasurer Becky Tumey reminded the Council this is the second reading of the proposed ordinance.  Funds will be used to meet the City’s match portion for Community Crossings.  A motion to accept and allow was made by Councilman Eric Bowlen with Councilman Chip Keller seconding.  The Motion passes 7-0.

NEW BUSINESS

Resolution 2019-576 / Temporary Loan from General to Sewer– Clerk-Treasurer Becky Tumey reported Sewer Operations continues to run low.  Tumey recommended another loan until the new sewer rates start producing revenue. A motion to accept and allow was made by Councilman Eric Bowlen.  Councilman Mike Lanam seconded the motion.  The Motion passes 7-0.

Resolution 2019-577 / Transfer of Funds EDIT – Clerk-Treasurer Becky Tumey informed those present that the City is running low on professional fees.  Tumey explained there is $170,000.00 in EDIT / Dump Truck that hasn’t been used that could cover some professional fees.  Or, Tumey stated the City would have to do an additional appropriation, which would be a burden to the taxpayer.  A motion to accept and allow was made by Councilman Eric Bowlen.  Councilman Phil Deckard II made the second.  The Motion passes 7-0.

Ordinance 2019-1805 / Additional Appropriation / Police Vehicles – Police Chief Rodger Wiltermood asked the Council to consider the Additional Appropriation in the amount of $181,750.00 for the purchase of Police vehicles.  This is the first reading, so no action.

A motion to close the Council meeting was made Councilman Chip Keller.  Councilman Phil Deckard II seconded the motion.

A motion to open the Public Hearing was made by Councilman Chip Keller with Councilman Mike Lanam making the second.  The Motion passes 7-0.

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PUBLIC HEARING

Mayor Kohl opened the Public Hearing by calling for Public comment regarding the additional proposed spending for the Police vehicles.  Mayor Kohl called a total of three times for Public Comment.  There being none, Councilman Chip Keller made the motion to close the Public Hearing.  Councilman Terry Buster seconded the motion.  The Motion passes 7-0.

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A motion to reconvene the Council meeting was made by Councilman Eric Bowlen.  Councilman Terry Buster seconded the motion.  The Motion passes 7-0.

Resolution 2019-578 / Title VI Implementation Plan – Deputy Clerk Ben Merida explained this implementation is required by INDOT.  A motion to accept and allow was made by Councilman Eric Bowlen.  Councilman Terry Buster seconded the motion.  The Motion passes 7-0.

Resolution 2019-579 / Section 504 Implementation – Deputy Clerk Ben Merida explained this resolution is similar to 2019-579, meaning INDOT requires it.  A motion to accept and allow was made by Councilman Eric Bowlen.  Councilman Terry Buster seconded the motion.  The Motion passes 7-0.

Resolution 2019-580 / Accounts Payable Policy – Deputy Clerk Ben Merida explained this will put all City payables using the same procedures. A motion to accept and allow was made by Councilman Terry Buster.  Councilman Ben Mahan seconded the motion.  The Motion passes 7-0.

Resolution 2019-581/ Small Purchase Policy – Deputy Clerk Ben Merida explained this was suggested by State Board of Accounts.  A motion to accept and allow was made by Councilman Eric Bowlen.  Councilman Mike Lanam seconded the motion.  The Motion passes 7-0.

Ordinance 2019 – XXXX – Clerk-Treasurer Becky Tumey introduced the 2020 Salary Ordinance for Appointed Officials and Employees.

Resolution 2019-582 / Downtown Master Plan – City Attorney Anne Cowgur presented the resolution that the City supports the Downtown Master Plan.  Kimley-Horn staff were on hand to answer questions.  A motion to accept and allow was made by Councilman Chip Keller.  Councilman Phil Deckard II seconded the motion.  The Motion passes 7-0.

Council Meeting Date Change – Mayor Kohl requested the Council meeting of October 7, 2019 be changed to Tuesday, October 1, 2019.  A motion to accept and allow was made by Councilman Terry Buster.  Councilman Eric Bowlen seconded the motion.  The Motion passes 7-0.

CLAIMS

A motion to accept and allow the claims as reported was made by Councilman Phil Deckard II.  Councilman Terry Buster seconded the motion.  The Motion passes 7-0.

MISCELLANEOUS

Police Chief Rodger Wiltermood announced the resignation of Sgt. Ryan McKee.  McKee is taking a position with the IMPD.  Wiltermood expressed his concern on retention.  He says the City is a “training ground.”  Once new Police are trained they are taking jobs with other departments for more money.

Also, Chief Wiltermood explained that K-9 Officer Sid has been retired by action of the Board of Works earlier this evening.  Wiltermood explained Sid has health issues and handler issues.  Whomever takes possession of Sid will be required to sign a waiver of liability to the City.  A motion to retire (i.e. declare surplus) was made by Councilman Phil Deckard II.  Councilman Eric Bowlen.  The Motion passes 7-0.

Fire Chief Terry Anderson agreed the City is a “training ground” for Fire Fighters.  His department has lost one of two probationary fire fighter before their probation was up. He agreed the Council needs to find a way to encourage and maintain retention.

ADJOURN

There being no further business, Councilman Phil Deckard II made a motion to adjourn.  This was seconded by Councilman Chip Keller.  The Motion passes 7-0.