Common Council Meeting Minutes – January 27, 2020

City Council, News

Mayor Costin called the Martinsville Common Council to order on Monday, January 27, 2020. Mayor Costin led the Prayer to those in attendance, followed by the Pledge of Allegiance.

ATTENDANCE

THOSE MEMBERS IN ATTENDANCE

  • Kenny Costin, Mayor
  • Phil Deckard, District 1
  • Ben Mahan, District 2
  • Josh Ferran, District 3
  • Phil Deckard II, District 5
  • Ann Miller, Councilwoman-at-Large
  • Eric Bowlen, Councilman-at-Large
  • Mac Dunn, Superintendent
  • Kevin Greene, Chief of Police
  • Rebecca Tumey, Clerk Treasurer
  • John Richards, Deputy Police Chief
  • Aaron Fraker, Deputy Fire Chief
  • Glen Koch, Attorney

A quorum was declared present.

MINUTES

A motion was made by Councilman Eric Bowlen to waive the reading of the minutes of January 13, 2020 and to accept the minutes as written. Councilwoman Ann Miller seconded the motion. The Motion passes 6-0. 

MAYOR’S REPORT

None

CLERK’S REPORT

Clerk-Treasurer Becky Tumey reported the 2020 Budget has been input and hopes to distribute it later this week.

SUPERINTENDENT’S REPORT

City Superintendent Mac Dunn has identified 10 City vehicles that need to declared surplus. Local auto-dealer, Hobson, has offered to buy the entire lot at Blue-Book value. A motion to declare the vehicles as surplus and to shop a total of three dealerships for the best offer was made by Councilman Eric Bowlen. Councilman Phil Deckard, Sr. seconded the motion. The Motion passes 6-0.

A plan to do a light remodel of City Hall with be paid for with group health insurance savings, Dunn explained that the remodel is below $50,000.00, he received one bid. Denny Walls Construction will do the remodel for $24,817.56. The project will start this week. A motion to accept and allow was made by Councilman Eric Bowlen with Councilwoman Ann Miller making the second. The Motion passes 6-0.

On a positive note, Dunn reported the removal of a homeless encampment being removed. The encampment was in the area of South Street and Home Avenue.

DIRECTOR PF PLANNING & ENGINEERING

DPE Gary Oakes said, “whether we like it or not, I-69 is here.” Oakes will be meeting with I-69 officials from Seymour District over the coming weeks and months. Additional I-69 work will start in five weeks. Oakes said RDQ (Request for Quotes) have gone out for adding water and sewer to the area of State Road 44 and Highway 37. An auto dealership is interesting in building in that area. Finally, Oakes reported the Mitchell Street lift station project is progressing well.

COMMITTEE REPORTS

Fire Department Fire Chief Kevin Greene invited the Public to attend a meet and greet on Wednesday evening. This is a joint event with the Fire and Police departments. Greene also reported the Fire Training Center is being upgraded – funding is in the 2020 Budget.

Police Department – Police Chief Kurt Spivey announced Detective Lachelle Mauer will be returning to the City next week. Mauer has been on loan to the Indiana State Police Sex Crimes. Spivey said 5 Police vehicles have the new logo on them. Also, there is an officer that will soon be promoted to Sergeant.

Water / Waste Treatment Plant – Scotty Manley appeared to express his concern over an increase in sanitary sewer blockages. This is due in part to aging infrastructure and effects of the 2008 flood. Manley said City forces are routinely removing sand and rocks form the lines.

OLD BUSINESS

Second Reading of Amendments to Municipal Code Chapter 2, Article 2, Section 2-37 – This amendment is to move Council meetings from the first and third Mondays of the month to the second and fourth Mondays of the month. A motion to accept and allow was made by Councilman Eric Bowlen. Councilwoman Ann Miller made the second. The Motion passes 6-0.

Second Reading of Ordinance 2019-1806 – This is the third amendment to the 2020 salary ordinance. A motion to accept and allow was made by Councilman Phil Deckard II. Councilman Ben Mahan seconded the motion. The Motion passes 4-1-1. Councilman Phil Deckard Sr. abstained, while Councilwoman Ann Miller voted no.

NEW BUSINESS

2020 Contract / Morgan County Economic Development Commission – CT Becky Tumey explained the City had a contract with the MCEDC for several years and it is time to renew for 2020. The rate is $60,000.00 payable quarterly. A motion to accept and allow was made by Councilman Eric Bowlen. Councilman Ben Mahan seconded the motion. The Motion passes 6-0.

Activate Healthcare Management & Professional Services Agreement – Deputy Clerk Ben Merida told the Council that earlier this evening, the Board of Works had approved the agreement with Activate. Activate is a local clinic the City will be using for pre-employment drug testing, worker’s comp and employee’s health care. The cost will be about $100,000.00 per year and will be funded with health care savings. A motion to accept and allow was made by Councilman Phil Deckard II with Councilman Eric Bowlen making the second. The Motion passes 6-0.

Habitat for Humanity / Waiver of Dumping Fees – CT Becky Tumey asked the Council to continue to allow Habitat for Humanity to dump at the transfer station at no cost, up to $1,000.00 annually. The Council has allowed this for the last couple of years and Habitat has not exceeded the amount. A motion to accept and allow was made by Councilman Phil Deckard Sr. Councilman Eric Bowlen seconded the motion. The Motion passes 6-0.

Plan Commission / Reappointment of Council Representative – A motion to retain Ben Mahan as Council representative on the Plan Commission was made by Councilman Eric Mahan. Councilman Phil Deckard II seconded the motion. The Motion passes 6-0.

Redevelopment Commission / Reappointment of Council Representation – A motion to retain Ben Mahan as Council representative on the Plan Commission was made by Councilman Eric Bowlen. Councilman Phil Deckard II seconded the motion. The Motion passes 6-0.

Resolution 2020-595 / Voiding Outstanding Checks – A motion to accept and allow the destruction of warrants (checks) outstanding over two years was made by Councilman Ben Mahan. Councilwoman Ann Miller seconded the motion. The Motion passes 6-0.

Resolution 2020-596 /Transfer of Funds – A motion to allow a transfer of funds from the Police to Building Inspector was made by Councilman Phil Deckard II. Councilman Eric Bowlen seconded the motion. The Motion passes 6-0.

Resolution 2020 -597 / Transfer of Funds – A motion to allow a transfer of funds from the Engineer Department to the Building Inspector was made by Councilman Eric Bowlen and seconded by Councilman Ben Mahan. The Motion passes 6-0.

Martinsville Stage Options / Rob Helms – Rob Helms appeared to offer his assistant in the City purchasing a portable stage. Mayor Costin had requested CT Becky Tumey to look for funding up to $150,000.00. Tumey suggested a three-way split between EDIT, Water and Sewer. Councilman Eric Bowlen suggested a split of 70-15-15. A Motion to accept and allow was made by Councilman Eric Bowlen with Councilwoman Ann Miller seconding the motion. The Motion passes 6-0. Helms invited Councilman Phil Deckard Sr., to a trip to Sellersburg, Indiana to see some stages.

CLAIMS

A motion to accept and allow the claims as reported was made by Councilman Eric Bowlen. Councilman Ben Mahan seconded the motion. The Motion passes 6-0.

MISCELLANEOUS

ADJOURN

There being no further business, Councilman Eric Bowlen made a motion to adjourn. This was seconded by Phil Deckard Sr. The Motion passes 6-0.