Common Council Meeting Minutes – July 13, 2020

City Council, News

Mayor Costin called the meeting Martinsville Common Council to order on Monday, July 13, 2020.  Parks Superintendent Keenan Steinway led the prayer, followed by Mayor Costin leading the Pledge of Allegiance.

ATTENDANCE

THOSE MEMBERS IN ATTENDANCE

  • Kenny Costin, Mayor
  • Phil Deckard, District 1
  • Ben Mahan, District 2
  • Josh Ferran, District 3
  • Chip Keller, District 4
  • Phil Deckard II, District 5
  • Ann Miller, Councilwoman-at-Large
  • Kris Fuller, Councilman-at-Large
  • Dale Coffey, City Attorney
  • Rebecca Tumey, Clerk – Treasurer

A quorum was declared present.

MINUTES

Mayor Costin presented the Minutes of June 22, 2020 to the Council.  There being no objections, the Minutes were approved by unanimous consent.

MAYOR’S REPORT

Mayor Costin announced there will be a workshop with Peters Financial on August 31st at 4:00 p.m. to discuss various funding for the City.  The meeting will be open to the Public, but no Public comment will be allowed.

STAFF REPORTS

Parks Superintendent Keenan Steinway appeared before the Council for the first time.  Steinway reported the Fireworks went well and offered kudos to the Police and Fire departments for their assistance.  The City pool is open and various swim teams have been using it for training.  Steinway said the Parks department is in the process of obtaining bids to have the pond dredged.

OLD BUSINESS

None 

NEW BUSINESS

Tax Abatements Annual Compliance – Mike Dellinger, Director of the Morgan County Economic Development, appeared to present the annual CF-1 reports.  Dellinger reported all of the companies have met substantial compliance and recommended the Council approve the reports.

The Retreat at Mineral Springs, LP – A motion to accept and allow was made by    Councilman Phil Deckard II.  Councilman Chip Keller seconded the motion.  The Motion passes 7-0.

For Bare Feet, LLC – A motion to accept and allow was made by Councilman Chip Keller with Councilman Phil Deckard II making the second.  The Motion passes 7-0.

Artesian Group, LLC – A motion to accept and allow was made by Councilman Chip Keller.  Councilman Kris Fuller seconded the motion.  The Motion passes 7-0.

Planning Commission Rezoning Recommendations / Lots 609, 639 and 659 Virginia Avenue/ Building on Lot 609 – Attorney Mike Ksenak appeared to represent Martinsville Baptist Tabernacle Church.  MBTC has outgrown its location and is requesting Lots 609, 639 and 659 Virginia Avenue be changed from R1 to B2 zoning.  They will be submitting plans to construct a 65’ x 65’ building on Lot 609.  A lengthy discussion included comments from residents in the area, members of MBTC, and other City and County residents.  A motion to accept and allow was made Councilman Kris Fuller, with Councilman Phil Deckard II making the second with the following requirements: An Ordinance will be drafted containing restrictions on egress, ingress, construction traffic, drainage, only Church business and reverting back to residential if MBTC sells. Results of the roll-call vote: Miller, abstain; Deckard Sr., yes; Deckard II, yes; Fuller, yes; Keller, yes; Mahan, abstain and Ferran, yes.  The Motion passes 5-0-2.

Planning Commission Rezoning Recommendations / Lots 175-285 Morton Avenue – Attorney Jim Wisco appeared to request zoning be changed from B3 to PUD –E.  Wisco’s client would like to convert the former Marsh Store into apartments.  The proposed project would have 38 units of 2 and 3 bedrooms.  Rent would be $900.00 to $1,200.00 per month.  A rendering was distributed for the Council to review.  A discussion resulted in Councilman Kris Fuller making the motion to deny the request.  This was seconded by Councilman Phil Deckard Sr.  Results of the roll-call vote: Miller, yes; Deckard Sr., yes, Deckard II, yes; Fuller, yes; Keller, yes; Mahan, yes; and Ferran, yes. The motion to deny the request passed 7-0.

Election of President Pro-Tempore – Pursuant to IC 36-4-6-8, the Council accepted nominations for a Council President Pro-Tempore. Mayor Costin called for nominations.  Councilman Phil Deckard Sr., nominated Phil Deckard II.  Councilman Chip Keller seconded the nomination.  A motion to accept and allow the nomination was made by Councilman Kris Fuller. Councilwoman Ann Miller seconded the motion.  The Motion passes 7-0.

CLAIMS

Councilman Ben Mahan questioned a claim for reimbursing a former employee in the previous administration for the loss of tools.  City Attorney Dale Coffey explained the person had an agreement with the City for the use of his tools.  When the person was dismissed, his tools were not returned to him.  It was agreed before payment will be issued, the person must provide receipts for the tools or replacement quotes.  A motion to accept and allow, with the afore mentioned requirement, was made by Councilman Chip Keller.  Councilman Ann Miller seconded the motion.  The Motion passes 7-0.

Miscellaneous

Councilman Phil Deckard II asked if the Water Office will be open on Saturdays.  Mayor Costin replied, “yes, from 8:00 a.m. until 12:00 Noon.”

Councilman Phil Deckard Sr., requested the new over-pass at South Street into Grand Valley be named after resident Nick Guffy.  This will be a discussion point at a future meeting.

ADJOURN

By unanimous agreement, Mayor Costin adjourned the Council meeting.