Common Council Meeting Minutes – August 24, 2020

City Council, News

Mayor Costin called the meeting Martinsville Common Council to order on Monday, August 24, 2020.  Police Pastor Russ Cochrum led the prayer, followed by Mayor Costin leading the Pledge of Allegiance.



  • Kenny Costin, Mayor
  • Phil Deckard, District 1
  • Ben Mahan, District 2
  • Josh Ferran, District 3
  • Chip Keller, District 4
  • Phil Deckard II, District 5
  • Ann Miller, Councilwoman-at-Large
  • Kris Fuller, Councilman-at-Large
  • Dale Coffey, City Attorney
  • Rebecca Tumey, Clerk – Treasurer

A quorum was declared present.


Mayor Costin presented the Minutes of August 10, 2020 to the Council.  There being no objections, the Minutes were approved by unanimous consent.


2021 Budget – Mayor Costin announced the following dates to work on the 2021 Budget: August 31st, September 3rd and September 9th.  All meetings will take place at City Hall beginning at 4:00 p.m.  The meetings will be open to the Public, however, no comments will be allowed.


DRYWELLS / DRAINAGE – City Superintendent Mac Dunn distributed packets containing Requests for Proposals for drywell / drainage.  Dunn and Troy Swan, of HWC propose to install drywells in areas of the City that have no storm drains.  Cost per drywell is $2,600.00 for materials.  Dunn has asked for a minimum of 12 installations in the RFP.

NEPTUNE RADIO-READ WATER METERS – Dunn announced the City’s commitment to converting all water meters to radio-read meters.  The City began the conversion in 2016, with over 1,700 already installed.  Dunn reported that the City will be ordering meters every other month and City employees will attempt to install an average of 100 per month. Total commitment is approximately $182,000.00. 


Ordinance 2020-0006 / Amended and Restated Bond Ordinance with FAA – City Attorney Dale Coffey reminded the Council this is the second reading.  A motion to accept and allow was made by Councilman Phil Deckard II, with Councilman Ben Mahan making the second.  The Motion passes 7-0.


Update on Downtown Development Projects / Craig Fenneman – Fenneman stated there are now eight restaurants on the Square and many new businesses.  Fenneman understood there have been 200 jobs created as the result of his $15.3-million-dollar investment.  Martinsville has a new pride, housing values have increased as well as commercial values.  Those in attendance applauded Fenneman for his investment and efforts.

City Bicentennial / Councilman Kris Fuller – Councilman Fuller suggested the City begin planning a celebration for the Bicentennial.  Fuller suggested historical markers, a walking tour and even an amphitheater.

A motion to recess the Council meeting was made by Councilman Phil Deckard Sr.  Councilwoman Ann Miller seconded the motion.  The Motion passes 7-0.


Intent to Apply for a USDA-RD Grant / Executive Assistant Mack Porter

Mr. Porter explained grants are available for up to $50,000.00 for things such as fire prevention and public safety. Porter went on the say; the City will apply for a grant.  Mayor Costin then called for public comment.  A call was made three times, hearing none, Councilman Phil Deckard Sr. made the motion to close the public hearing.  Councilman Kris Fuller seconded the motion.  The Motion passes 7-0.

A motion to reconvene the Council meeting was made by Councilman Phil Deckard II.  Making the second was Councilwoman Ann Miller.  The Motion passes 7-0.


As Mayor Costin presented the Claim, Councilman Ben Mahan questioned a $12,000.00 claim to Lowder Farms. City Superintendent Mac Dunn explained an agreement had been made with Lowder Farms and Rogers Group concerning use of a road that is on the Lowder property.  There is a provision in that agreement that when Rogers sold the Rogers Building that provision would follow to the next owner.  It was agreed additional research would be done before the Claim is paid.  Therefore, Councilman Kris Fuller made a motion to table the Lowder Claim and approve the claims on the docket.  Councilman Phil Deckard Sr. seconded the motion.  The Motion passes 7-0.


Councilman Phil Deckard II led the discussion of a weeds issue at Grand Valley and Artesian Blvd.  Also a lighting issue on Artesian Blvd.  As the property is still controlled by the State, no action was taken.

Mayor Costin announced work on the 2021 Budget will begin on August 31, 2020 at 4:00 p.m. in Council Chambers.  There will be workshops on September 3th and September 9th. Both meetings will begin at 4:00 p.m. For all three meetings, they will be open to the Public.  However, no comments will be allowed.


By unanimous agreement, Mayor Costin adjourned the Council meeting.