At the October 25, 2021 meeting of the Board of Works, they outlined the procedures for submitting Special Event/Street Closing applications going forward:
- As stated on the application, all applications for Special Events/Street Closings must be submitted via the city web page (https://martinsville.in.gov/city-forms/special-events-street-closings-application/) not less than 60 days in advance of the event.
- If the application is not received electronically by that deadline, it may not be presented for consideration by the Board of Works.
- The Board of Works specifically stated that it recognizes that calling a special meeting for the specific purpose of considering street closing requests costs the taxpayers hundreds of dollars.
- Therefore, beginning January 1, 2022 they will no longer call a special meeting to only consider street closing applications.
- Such requests will need to be submitted by the 60-day deadline giving ample time for the request to be reviewed by staff and placed on the agenda for the next regular meeting of the Board of Works.
The Board of Works also emphasized that the terms of the application are to be strictly followed. Specifically, the requirement that every blocked intersection must have a person from the group at that intersection to assure that vehicles to not cross or enter the area that has been blocked for the event. Failure to meet this requirement may jeopardize future consideration/approval of the group’s request.
Finally, all groups are reminded that they are to submit to the mayor’s office, either with their application or upon receiving notification of their application’s approval, a Certificate of Insurance naming the City of Martinsville, Indiana as an additional insured. If this certificate is not received at least five (5) business days in advance of the event, the event may be prohibited from taking place.
Should you have any questions or need additional clarification, please do not hesitate to contact the mayor’s office.