2022 Specifications for Mowing
City of Martinsville, IN
SCOPE OF WORK:
A contract will be awarded for the purchase of approximately six (6) mowings at a fixed price per mowing. It is expected that six (6) mowings will be required, however, the City of Martinsville reserves the right to purchase up to six (6) mowings or any number of units as needed. The City requires the contractor provide all equipment, materials and labor needed for maintenance as directed.
Work will usually consist of mowing the areas as indicated in this file https://www.dropbox.com/sh/7wrd5gx3k8g2khx/AABIOC7QGXRWbiIaLVIwhNrZa?dl=0 ,
with an area of approximately forty (40) acres. All bidders are encouraged to visit the areas that are to be mowed. Bidders shall submit a list of similar projects completed which demonstrates their experience, etc.
Bidders will be required to have at least five (5) years of similar experience, which should include:
- Mowing of large areas
The contractor’s representative shall each have at least five (5) years of similar experience. The names and experience of each of the individual shall be furnished with the bid.
The Contractor shall submit Indiana State Board of Accounts Form 96 (Questionnaire and Financial Statements).
The contractor shall be required to own or show ability to lease the equipment listed below to ensure uninterrupted availability. The contractor shall also be required upon request to submit any applicable manufacturer’s specifications of the following required equipment. All equipment must meet the minimum standard as shown:
- Mowing equipment capable of mowing the areas as defined by the attached exhibit.
- Weed eaters
METHOD OF BID EVALUATION:
Bids will be awarded to the lowest responsive and responsible bidder.
The City of Martinsville shall establish a standard for mowing.
- Trimming will need to be performed as needed.
Contractor shall submit copies of invoices to the City Superintendent for review after each mowing.
Contractor’s is responsible for scheduling and supervision of job subject to the approval of the City Superintendent.
All applicable OSHA standards must be followed by the contractor.
Contractor shall be an independent contractor. The City of Martinsville is in no manner liable for the action of or injury by or to any servants and employees, agents or subcontractors used in the performance of contractor’s work; contractor is required to carry liability insurance and contractor expressly agrees to indemnify and hold harmless the City of Martinsville against all loss or losses for property damage or personal injury to contractor, contractor’s servants, employees, agents or subcontractors, or to any third parties resulting from the performance of contractor’s work for the City of Martinsville due to the malfeasance or nonfeasance of contractor or contractor’s servants, employees, agents and/or subcontractors.
Contractor agrees that in the hiring, firing, promotion and term of employment for employees for the performance of work under this contract or any subcontract hereunder, no contractor, or subcontractor, nor any person acting on behalf of such contractor or subcontractor, shall by reason of race, religion, color, sex, national origin, ancestry, or handicap discriminate against any citizen of the State of Indiana who is qualified and available to perform the work to which the employment relates.
Bids will be awarded to the lowest responsive and responsible bidder as determined by the City of Martinsville Board of Works and Safety. The Board of Works and Safety reserves the right to reject any or all bids based on the needs of the City.
All bids shall be sealed and submitted to the City of Martinsville, IN, Office of the City Superintendent, 59 S. Jefferson Street, Martinsville, IN, 46151, by 4:00 PM March 14th, 2022 and be opened and read aloud that evening at the Board of Works and Safety meeting at 6:30 in Council Chambers.
Total Bid Per Mowing (LUMP SUM): $ _____________________