ATTENDANCE
THOSE MEMBERS IN ATTENDANCE
- Kenny Costin, Mayor
- Kelly M. Bray, Board Member
- John Lillywhite, Board Member
- Benjamin K Merida, First Deputy Clerk
- Dale Coffey, City Attorney
MINUTES
Mayor Costin presented the Minutes from the Board of Works meeting of Monday, August 28, 2023. A motion to approve the minutes as presented was made by Kelly Bray. The motion was seconded by Mayor Costin. The motion passed 2-0. John Lillywhite abstained as he was not present at the August 28th meeting.
NEW BUSINESS
Hacker Drive Sewer Extension – Presented by Dale Coffey. Mr. Coffey informed the board that the administration for the city of Martinsville had agreed to extend utility services to residents of Hacker Drive, Robin Road and Candice Court back in 2014. The extension, to date, had not been completed. The solution presented to the board would be to allow current resident owners to hook on to the main sewer line and waive the tap fee. The current resident owners would have up to two years to connect to the main sewer line. The two year timeline would start at the conclusion of the completion of the current Hacker Drive sewer project; which is scheduled to be completed by the end of the year 2023. The agreement would not be for any new residents or for anyone after the end of the two year timeline. A motion to approve the recommended agreement was made by John Lillywhite. The motion was seconded by Kelly Bray. The motion passed 3-0.
Consideration of Police Recommendation Regarding Placing a Stop Sign at Harmon and Prather Drives – Presented by Chief Richards. Chief Richards presented the traffic study that was performed by the police department on Friday, September 8th, 2023. The recommendation from the police department was to leave the yield sign and not replace it with a stop sign. The board agreed with the recommendation by unanimous consent.
Consideration of Resolution 2023-046 Clearing of accounts – presented by Ben Merida. The resolution is to dissolve old account balances that the city cannot collect on. A motion to approve the resolution as presented was made by Kelly Bray. The motion was seconded by John Lillywhite. The motion passed 3-0.
Consideration of Agreement with MSD of Martinsville – presented by Dale Coffey. The agreement is to solidify and document the presence of Martinsville police personnel at the public schools. A motion to approve the agreement as presented was made by John Lillywhite. The motion was seconded by Kelly Bray. The motion passed 3-0.
Consideration of LPA Consulting Contract – Harrison Street Sidewalk – presented by Gary Oakes. The agreement is to pay $85,000 for the inspection of the sidewalk construction. A motion to approve the agreement as presented was made by John Lillywhite. The motion was seconded by Kelly Bray. The motion passed 3-0.
Consideration of LPA Consulting Contract – Pike Street Sidewalk – presented by Gary Oakes. The agreement is to pay $99,800.00 for the inspection of the sidewalk construction. A motion to approve the agreement as presented was made by Kelly Bray. The motion was seconded by John Lillywhite. The motion passed 3-0.
SEWER ADJUSTMENTS
- 171 East Washington Street, #6 – $461.66
- 1390 South Marylin Street – $225.20
- 569 South Home Avenue – $717.26
A motion to approve the sewer adjustments as presented was made by Kelly Bray. The motion was seconded by John Lillywhite. The motion passed 3-0.
ADJOURNMENT
There being no further business, Mayor Costin declared the meeting adjourned.
